Privacy Policy

1. Identity of the Data Controller
Nurturing Minds Psychologists
Eisenhowerlaan 114
2517 KM The Hague
The Netherlands
Email: contact@nurturingmindshc.com
Nurturing Minds Psychologists is the data controller responsible for the processing of
personal data in accordance with:
• General Data Protection Regulation (EU) 2016/679 (GDPR)
• Dutch Implementation Act (UAVG)
• Dutch Medical Treatment Agreement Act (WGBO)
• Applicable professional confidentiality obligations

2. Categories of Personal Data
We may collect and process the following categories of personal data:
a) Initial Contact

• Name
• Email address
• Telephone number
• Information voluntarily provided in your message
b) During Psychological Treatment
• Identification and contact details
• Health and mental health information
• Intake forms, session notes, and treatment documentation
• Administrative and billing data
• Communication records
Health data constitute special category data under Article 9 GDPR.

3. Purposes and Legal Bases
Personal data are processed for the following purposes:
Responding to inquiries
Legal basis: Article 6(1)(b) GDPR – pre-contractual measures.
Providing psychological treatment
Legal basis:
• Article 6(1)(b) GDPR – performance of a contract
• Article 9(2)(h) GDPR – provision of health care
• WGBO (Dutch healthcare law)
Administrative and financial management
Legal basis: Article 6(1)(c) GDPR – legal obligation.
Consent-based processing (if applicable)
Where explicit consent is required (e.g., testimonials), processing is based on Article 6(1)(a)
GDPR and may be withdrawn at any time.

4. Confidentiality
As a licensed healthcare psychologist (GZ-psycholoog BIG registered), professional
confidentiality applies to all clinical information. Personal data are treated with strict medical
confidentiality in accordance with Dutch healthcare law.

5. Data Retention
• Contact requests that do not result in treatment are retained only as long as necessary
for follow-up.
• Clinical records are retained for 20 years in accordance with the WGBO, unless a
longer retention period is legally required.

6. Data Sharing
Personal data are not sold or shared for marketing purposes.
Data may be shared only:
• With authorized service providers acting as data processors (e.g., Wix, Webex,
electronic patient record system) under GDPR-compliant agreements.
• When legally required by law or professional obligation.
Only professionals directly involved in care delivery may access relevant information.

7. International Data Transfers
Where service providers process data outside the European Economic Area, appropriate
safeguards are implemented in accordance with Chapter V GDPR.

8. Cookies
The website uses only essential cookies necessary for its proper functioning. No profiling or
advertising cookies are used without explicit consent.

9. Your Rights
Under the GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate data
• Request erasure (where legally applicable)
• Restrict processing
• Object to processing
• Request data portability
• Withdraw consent (where processing is consent-based)
Requests may be submitted to:
contact@nurturingmindshc.com
Certain rights may be limited where healthcare documentation laws apply.

10. Supervisory Authority
You have the right to lodge a complaint with:
Autoriteit Persoonsgegevens
www.autoriteitpersoonsgegevens.nl

11. Updates
This Privacy Policy may be updated to reflect changes in law or professional practice. The
latest version will always be published on the website.

12. Acknowledgement
By using our services or submitting your information via the website, you acknowledge that
you have read and understood this Privacy Policy.